Members present: Brian Casey, Beverly Crabtree, Mary Gregoire, Neil Johannsen, Dick Manatt, Lisa Stephany, Carol Thorson, Melissa Wilmarth

1. Review of Current Development Accounts:

B. Casey, L. Stephany, and C. Thorson shared a summary of development accounts in each college. They shared total amounts of expendable and endowment accounts. One difference noted in the two colleges, is that the College of Family and Consumer Sciences has followed a practice of placing half of the amount of all donations greater than $25,000 into endowment accounts to allow for continued growth in funds.

2. Additional Issues to be Addressed in College Consolidation:

The committee identified several additional issues that will need to be addressed:

• Currently both colleges are allocated scholarship funds from university scholarship accounts (examples, Catt and Lane scholarships). Will the total amount of scholarship funds currently received by the two colleges be maintained after the consolidation or will the amount be reduced since there is only one college?
• Will the level of funds currently used to recruit minorities continue when consolidated or will it be reduced?
• What changes are needed in will expectancy statements?
• Will a portion of large donations to the college in the future be placed in the endowed account rather than all used as expendable?
• How will department/program funds be handled if program or department mergers or changes occur with the consolidation?

3. Possible Strategies:

The committee began identifying strategies and recommendations to address the various issues involved in consolidating the two colleges. Strategies/recommendations identified included:

• The colleges should not be "penalized" in the number of total scholarships received from university-level funds; the total number of such scholarships currently received by the two individual colleges should be continued or increased in the combined college
• A procedure should be identified for current funds that stipulates which departments/programs will have access to current college level funds. New college level funds should be established to allow for donations directed to the new college.
• All living donors, who have established named accounts, pledges, and/or will expectancies should be contacted to determine their preferences for use of their funds within the combined college.

Minutes
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Strategies (cont)

• Staffing for the combined development office should be at least equal to the staffing in the current two college offices. Such staffing may need to be increased to help minimize the negative impact the merger may have on alumni donations from each college.
• A full time scholarship coordinator position should be established within the consolidated college to coordinate all aspects of the scholarship process, help ensure donor wishes are honored, student thank yous are written, etc.

4. Next meeting

The group will hold their next meeting on September 1 at 7:30 am.