Present: Jean Anderson, Pat Carlson, Dee Draper, Haemoon Oh, Cheryll Reitmeier, Roger Smith

Prior to our July 8 meeting, subcommittees of the governance workgroup had examined subsections of the two college governance documents. Reports were given on key issues, a recommended process for proceeding along with timelines.

Promotion and Tenure - submitted by Cheryll Reitmeier and Roger Smith

Similarities
1 department representative
1 at-large member
Elected by departments
Can withdraw candidacy at any point
Changes to materials done by consent of candidate
Secret ballot

Differences (in order of importance)

1. Duplicate votes at dept. and college level: college committee includes chairs of departmental P&T committees, double voting occurs COE; no duplicate votes at department and college levels in CFCS
2. Committee membership and terms: full professors COE; associate and full professors CFCS (at least one at each rank)
   P&T Committee terms: 3 yrs COE, 2 yr CFCS
3. Election to college P&T Committee: Chairs of departmental P&T committees and 1 at-large member appointed by Dean serve on college committee in COE; election to CFCS committee by college-wide vote
4. Reconsideration process in CFCS only (p. 6, 1): Department results are communicated to candidates by the end of fall semester. "A candidate dissatisfied with the results of the departmental considerations as they relate to procedure may request a review (this is not an appeal) at the college level by submitting credentials (complete file) to the Dean by the Friday before the start of spring semester" (mid-Jan.). Reviews by College are due to the Provost Feb. 1.
5. Abstentions: no abstentions COE; Yes/No/Abstain on form CFCS
6. Review by Associate Deans: Materials reviewed informally, no votes forwarded and advisory to dean COE; reviewed by Associate Deans and votes forwarded, more formal in CFCS
7. Votes forwarded to Provost: All votes for promotion forward COE; only positive votes for promotion forwarded CFCS (tenure votes all forwarded) p. 5, footnote "In the case of promotion, only the recommendations for promotion are forwarded to the Provost; in the case of tenure, both the recommendations for and against are forwarded to the Provost."
8. Vita format: No format specified by COE, follow discipline and Provost's format; standardized college CV format required in CFCS
9. Dates: No specific dates listed but a general calendar used in COE; more specific dates in document CFCS
10. Changes to policy and procedures: P&T Committee recommends policy changes COE; separate committee and FS Caucus recommend changes in CFCS

Process and Timelines

1. Phase in changes over a three year period of time:
1. 2005-2006 - both current P&T documents be in force; new document for the combined colleges be drafted by an elected committee
2. Vote in Spring, 2006 to approve draft; recommend the document be voted on in sections to allow portions to be amended if necessary while retaining bulk of approved sections.
3. 2006-2007 - faculty may choose to stay with their former college P&T document or go ahead with the new combined college documen
4. 2007-2008 - All faculty in the combined college proceed with the combined college P&T document; FCS and COE documents no longer used

Committees - submitted by Pat Carlson and Haemoon Oh (Format used below - first mentioned is FCS followed by COE)

Similarities:

Cabinet -- Executive Committee
Faculty Review Committee -- P&T Committee
Academic Standards -- Academic Standards & Admissions
Curriculum -- Curriculum
Computer Resource -- Educational Computing
Alumni/Faculty/Staff Honors & Awards -- Faculty, Staff, & Alumni Awards
International -- International Programs
Career Resources -- ? Educational Student Services

Changes Needed:

Advising -- ?
Faculty Development -- Faculty Development, Faculty Improve- ment Leave, & Instructional Develop- ment Grants
Honors Program & Scholarship -- Honors Program & Student Scholarship & Awards Committee
Research & Graduate Education Advisory -- ? RISE committee
University Teacher Education -- ? Add COE description
Outreach -- ?
Helen LeBaron Hilton Award -- No COE counterpart
Spring Recognition Banquet -- No COE counterpart
????? -- Diversity and Equity
????? -- Staff Professional Development
????? -- Outcomes Assessment
????? -- Undergrad Recruitment/Retention

Process and Timelines:

1. Academic year 2004-2005, chairs of FCS and COE committees meet to determine appropriate combinations and/or status quo situations.
2. We had several recommendations on how this process might move forward:
1. this effort have the oversight of the "culture committe" of the planning group
2. a "committee on committees" be formed with representation from both colleges
3. Roger Smith and Suzanne Hendrich co-chair on oversight committee comprised of each college's faculty senators who in turn would work with the committee chairs involved.
3. Student representation where appropriate was seen as useful.

Lecturers/Clinicians/Adjunct Faculty Hiring Procedures - submitted by Jean Anderson (there was no COE representative available at the time of the July 8 meeting)

Similarities:

Both colleges base their criteria and protocols for the hiring and promotion and termination of Lecturers/Clinicians/Adjunct Faculty on the University manual.

Differences:

College of Education does not provide specific instructions/guidelines; the reader is referred to the corresponding University documents.

College of Family and Consumer Sciences delineates specific criteria, protocols, and expectations for all facets of working with Lecturers/Clinicians/Adjunct Faculty according to University policies.

Recommendation:

Reach consensus related to the amount of specificity required in the governance document - go with ISU policies or go with modifications as done by FCS.

Process and Timelines:

Study of this section should be done by department chairs and college administrators. The Governance Workgroup "leaned" toward the FCS procedures being adopted for the combined college.

Non-overlapping areas of governance - submitted by Dee Draper

Differences:

From our review, the COE has a large section in their Governance Document devoted to office type procedures, e.g., forms, record retention policies, admission policies for teacher education, etc. Also they include the mission statements of each COE department. Some of this information appears procedural and might fit in a Procedure Manual rather than a governance document. Pat Carlson, Dee Draper, Doug King, and Roger Smith will meet in early August to attempt to determine what best belongs in governance and what could go in a procedure manual.

Final Recommendations:

1. A graduate assistant be assigned to the governance workgroups this next year to assist with editorial, clerical work.
2. The current Workgroup on Governance from the Combination Planning Committee, including new member Flo Hamrick, continue to serve as the steering committee over all workgroups (e.g., P&T, Committees, Hiring policies, etc).

Next Meeting:

No date was set for a meeting of this workgroup. Dee Draper will prepare our report for the September 17 Planning Committee deadline. This report will be circulated via email and we will meet face to face if necessary.