Members present: Brian Casey, Beverly Crabtree, Mary Gregoire, Neil Johannsen, Dick Manatt, Lisa Stephany, Carol Thorson, Melissa Wilmarth

1. Committee Charge:

Gregoire reviewed the committee charge and work group procedures, which had been developed by the Planning Committee (see http://www.provost.iastate.edu/educfcs/).

2. Points Needing Clarification:

The group discussed several points of confusion regarding the committee's charge. The first point was whether the committee was to focus on all aspects of the work done through the foundation (grants and contracts as well as development funds) or just focus on development gifts. The group also asked for clarity on the overlap with the group who will discuss alumni relations, as alumni contribute the greatest portion of the development funds.

3. Issues to be Addressed in College Consolidation:

The group identified the following issues that will need to be addressed:

• What current accounts, fund dollars, etc. exist in each college?
  • (L. Stephany, B. Casey, and C. Thorson will pull together this information for the committee)
• Are there differences in policies and procedures within each college related to development funds?
• How will current funds administered at the college level be allocated in the future? (i.e. will all college level funds be combined into one account, will there be three separate accounts – FCS, Education, and combined college)
• What will future fund raising focus on? (i.e. FCS, Education, and/or combined college)
• What changes will be needed in current MOAs and what will be involved in making these changes?
• Will there be any changes to department and/or program funds?
• How will undesignated gifts be handled?
• What impact will the consolidation have on donors honoring their pledges?
• What is the potential impact of the consolidation on future gifts?
• What financial gains or losses might occur as a result of the consolidation?
• What will students be given as a script when calling alums as part of annual giving?
• What will the direct mail for annual giving say?
• What staff will be needed? (The group's initial reaction was that current staffing levels must be maintained and possibly increased to enhance donor relations during the college transition)
• What resources/efforts will be needed to continue the current level of donor support?
• What impact will the consolidation have on the support alumni have for the college? Will support shift to the program/department or be dropped?
• Where will the office be located? What impact will the location have on alumni?
• What impact will the consolidation have on the current work with corporations and foundations?
• What are the potential synergies with the consolidation?

4. Next meeting

The group will hold their next meeting sometime in mid July.