May 10, 2004
To: Scholarship, Research, Creative Activity and Grant Funding Work Group
From: Gary Phye
Minutes from May 6, 2004 meeting.
Present: Diane Birt, Mary Winter, Rick Scarp, Gary Phye, Mack Shelley, Dan Russell, Marry Darrow.
Workgroup Charge: Work group will review current research missions of two founding colleges and key issues related to the missions, including a review of the Experimental Station, centers & institutes, indirect cost distribution, and graduate assistants funded by university funds.
Time line: Preliminary report on key issues, September 17, 2004.
Report on strategies for successful combination, Feb. 1, 2005.Workgroup Composition: Diane Birt - FCS, Mary Darrow - FCS, Mari Kemis - ED, Gary Phye - ED, Ardie Roehr - FCS, Carol Roskey – FCS, Dan Russell – FCS, Rick Sharp – ED, Mack Shelley – ED, Ann Thompson – ED, Mary Winter, FCS, Katie Stevermeer – ED.
Dean Marjorie Kostelnik will be on campus May 17th. Two department chairs from the combined College at Lincoln will accompany her on the visitation. Our workgroup will be meeting with Dean Kostelnik and others for lunch from 12:30 – 1:15. This is a working luncheon and we will be meeting in the conference room 3150 in Beardshear.
The workgroup agreed that we need to continue to meet over the Summer. I will try to schedule meetings for the months of June, July, and August. I will be sending out a scheduling sheet later this week.
Following a discussion of our charge and the need to develop a strategy for moving ahead, we agreed to a first step that involves problem identification and problem representation.
The workgroup identified current policy documents that address these issues (research, scholarship, creativity activities, grants/centers & institutes). These documents are currently being gathered. Within the two colleges, these documents are being collected at both the college and department levels. In terms of grant, institute & center policy and procedures, information pertaining to these issues and how they are addressed across the University is also being pursued.
The rationale for taking a problem solving approach to our task was the feeling that we would be more successful in meeting our charge if we first knew the current policy and procedural status of the issues confronting the workgroup.
Recommendation to the Planning Committee. Our workgroup recommends that Dean Kostelnik's meetings with the various workgroups be video taped. This would provide an opportunity for the planning committee and various workgroups to obtain a macro-view of the various issues.
Reminder: Please let me know by Wednesday evening if you will be attending the luncheon Monday 17th. Julie needs a head count for lunch orders. Rick Sharp just sent me the documents he agreed to provide. When I get all the documents, I will notify the workgroup. Then, we will make some arrangement for distribution. Please let me know your thoughts on the distribution procedure.
These minutes reflect an integrated summary of the minutes of the May 6th meeting. I will be keeping the raw data for review by interested parties (Rick, do I need to keep the raw data for 5 years?).
Cheers,
Gary