COVID-19 Communications and Planning Resources 

Academic Affairs Division-Wide Communications




May 13, 2021

AY 21-22 Class Attendance (SVPP COVID-19 Communication #27)

April 19, 2021

Fall 2021 Instruction (SVPP COVID-19 Communication #26)

April 13, 2021

"Ready for Fall" flyer for current students

"Ready for Fall" flyer for prospective students

March 18, 2021

International Travel Process (SVPP COVID-19 Communication #25)

  • Employee International Travel Agreement - NOTE: A separate form is no longer required for employee travel; the agreement is now included as part of the online travel registry.

February 8, 2021

Fall and Winter 2020 Student Outcomes, Spring Semester Enrollment, Fall 2021 Planning (SVPP COVID-19 Communication #24)

January 29, 2021

Faculty Annual Evaluation Guidance for CY2020

January 27, 2021

Creating a Community of "Cyclones Care" - Supporting Student Wellbeing Inside and Outside the Classroom

January 22, 2021

Faculty Considerations for the Spring Semester (SVPP COVID-19 Communication #23)

January 20, 2021

College Role in Approving Safety Protocols for Overnight Field Trips (Updated February 8, 2021)

Designated Seating, Contact Tracing in Classrooms, and Faculty Notifications

January 15, 2021

Auxiliary Exam Space Reservation System

January 11, 2021

Spring 2021 Academics and Instruction Update (SVPP COVID-19 Communication #22)

December 21, 2020

International Travel for Students and Employees

December 20, 2020

Supporting Spring Public Health Operations (SVPP COVID-19 Communication #21)

December 16, 2020

Supporting and Engaging Students in the Spring Semester (SVPP COVID-19 Communication #20)

October 30, 2020

Academic Integrity in Final Exams and Online Assessments

October 1, 2020

Changes to Academic Calendar - Faculty Responsibilities 

  • Guidelines for faculty responsibilities during the fall 2020 and spring 2021 semesters, including the non-instructional period between November 30 and January 22.

September 3, 2020

Physical Distancing in Classrooms  (SVPP COVID-19 Communication #19)

FAQ: Quarantine, Isolation, and Contact Tracing (updated October 8, 2020)

August 31, 2020

Process for Changing Course Delivery (SVPP COVID-19 Communication #18)

  • Process for changing course delivery modes
  • Program-level considerations

August 24. 2020

Notice of Student Absence from Class Per University Public Health Guidelines

August 19, 2020

FERPA Implications for Virtual Learning and Classroom Video Recordings During COVID-19

Classroom Video Capture Student Consent (DOC, 48KB)

August 18, 2020

A primer on Iowa State's Fall 2020 academic experience

  • Course delivery mode distribution
  • Background on efforts to offer students flexibility with in-person, hybrid, and online classes

August 13, 2020

University Counsel Guidance on First Amendment Issues 

  • Guidance on face coverings, student expression, and political discussions in the classroom

August 12, 2020

Fall Semester Updates (SVPP COVID-19 Communication #17)

  • Changes to Iowa State's face covering policy
  • Revised syllabus language
  • Guidance regarding changes to course delivery modes
  • Classroom technology

August 5, 2020

Fall 2020 Guidance for Instructors: Introductory Messaging, First-Day Discussion Points, and Conducting Face-to-Face Classes

  • Communicating with students before classes begin
  • Sharing expectations for the first face-to-face class session
  • Suggestions for the first day of class
  • Reviewing key classroom protocols: face coverings, physical distancing, designated seating, exiting the classroom, signage

Recommendations on Supporting Ill or Quarantined Students and Assigning Incomplete Grades

Designated Seating and Contact Tracing Process

  • Designated seating for lecture-based courses
  • Designated seating for laboratory and studio courses
  • Attendance Records
  • What happens when a class participant tests positive

August 3, 2020

Creating Designated Seating Charts [Spring 2021 process]

  • Resources for developing and submitting seating charts

Experiential Course Participation Agreement 

  • Instructor template for experiential learning activities, including when mitigation strategies such as physical distancing, face coverings, or disinfecting procedures cannot be met

July 29, 2020

Description of Course Delivery Modes (PDF) (updated August 13, 2020)

  • Characteristics of face-to-face, online, and hybrid instruction for the fall semester

July 22, 2020

Hiring and Recruitment in Academic Affairs  (SVPP COVID-19 Communication #16)

  • Recruiting guidance related to filling positions, conducting interviews
  • Best practices for virtual searches

Face Coverings, Syllabus Language, and Class Attendance (SVPP COVID-19 Communication #15)

[Note on August 12:  Syllabus template language described in this memo was subsequently revised to align with the university’s updated face covering policy. Please see Communication #17, for the most up-to-date version.]

  • Community expectations for face coverings
  • Syllabus language related to health and safety
  • Flexibility in class attendance policies

July 16, 2020

Academics and Instruction Update: Fall 2020 General Updates (SVPP COVID-19 Communication #14)

  • Course delivery modalities and course scheduling
  • General guidance on instruction

Fall 2020 In-Person and Online Exam Updates

  • Final exams, night exams
  • Changes to ISU Testing Center and auxiliary exam spaces
  • Exam options for students in self-isolation or quarantine

July 13, 2020

College Role in Approving Safety Protocols for Field Trips and Experiential Learning Environments Involving Human Subjects

  • Safety protocols to ensure the safety of students, faculty, and staff
  • Recommendations on canceling events when guidelines cannot be met

July 10, 2020

Academics and Instruction Update: Guidance for Online Courses Fall 2020 (SVPP COVID-19 Communication #13) (updated January 20, 2021)

  • Guidance about faculty-student interaction
  • Best practices for online course instruction

Fall 2020 Academic Support Services Guidance

  • Guidance regarding academic advising and career services
  • Learning communities
  • Academic Success Center services (tutoring, supplemental instruction, coaching)

July 1, 2020

College Role in Approving Safety Protocols for Lab Courses

  • Preserve experiential learning activities critical for accreditation, licensure, or skill acquisition while maximizing health and safety
  • Providing authority of instructors to enforce safety protocols
  • Training for teaching assistants and support staff

 June 17, 2020

Planning for Fall 2020 Instruction - June 17, 2020 (SVPP COVID-19 Communication #12)

  • Changes to academic calendar and class times
  • Faculty appointments
  • Returning to the classroom and course delivery
  • Additional changes and recommendations for staffing, on-campus safety, and graduate students

June 2, 2020

Academic Affairs Updates - June 2, 2020 (SVPP COVID-19 Communication #11)

  • Faculty survey feedback
  • Returning to campus for high-risk employees
  • Fall planning

Archive of Spring 2020 COVID-19 communications