Advancement Review for Term Faculty

Who is covered?

Lecturers, Clinicians, and Adjunct faculty are eligible for advancement after a minimum of six years or the completion of twelve semesters of employment, full or part time, or the equivalent.  

Affiliate and Research faculty are considered eligible for advancement after six years of employment or when the department makes the case that they have met the scholarly criteria for advancement. 

Clinical-track faculty are eligible for advancement after a minimum of five years of employment, full or part time. 


Recommendation materials for the advancement of term faculty are due from the colleges to the Office of the Senior Vice President and Provost on March 1. Candidates should check with their departments to be aware of earlier college-level submission deadlines.  

Advancement dossier materials

Advancement materials submitted by candidates to their departments for review may vary by college and discipline. However, it is expected that candidates provide an advancement dossier that aligns with their Position Responsibility Statement (PRS) and that demonstrates the quality and effectiveness of their work (e.g., student evaluations of teaching, peer evaluation of teaching, sample course syllabi, advising accomplishments, list of publications or grants, clinical caseload, etc.). These advancement materials should be reviewed at the department level.  The candidate’s dossier should be prepared in accordance with the college’s guidelines or advancement template. Each candidate’s advancement dossier should contain the following materials:

  • Cover sheet (DOC, 33KB). The standard university cover sheet is to be completed by the department for each case and forwarded with the candidate’s materials.
  • All Position Responsibility Statements (PRS) utilized during the review period. For Affiliate faculty only: provide instead any affiliation agreements utilized during the review period.
  • Updated curriculum vitae
  • A summary of candidate accomplishments.  Each college shall develop and disseminate guidelines for the candidate’s summary of accomplishments. This narrative summary should list and provide detail and context regarding the candidate’s accomplishments during the review period. The candidate summary should be limited to 10 pages.

See the following college-level templates or guidelines: Agriculture and Life Sciences; Business; Design; Engineering; Human Sciences; Liberal Arts and Sciences; Library; Veterinary Medicine (DOC, 26KB)


The advancement review process starts at the department level and is described in the department governance document. Information about advancement eligibility, criteria, process and deadlines is available in the department. 

Once faculty candidate advancement materials are submitted, a peer review by department faculty will take place and a vote recorded. In some departments, there is a review committee that votes, in other departments all eligible faculty vote. These details should be clarified in the department governance document. 

Upon review, the following materials are included with the candidate’s dossier and forwarded to the Senior Vice President and Provost for review and a final decision:

  • Departmental evaluation
  • Department chair evaluation
  • College evaluation

NOTE:  External review letters are NOT part of the process.


The Senior Vice President and Provost will notify candidates of the final decision on advancement by May 1

Effective dates of advancement

Term faculty approved for advancement will begin in new faculty titles at the beginning of the next academic year (July 1 for A-Base appointments and August 16 for B-base appointments).  A standardized advancement increment will be added to the faculty member’s base salary according to institutional guidelines. The salary increment is in addition to, not a substitute for, any annual merit increase. 

Policy issues related to term faculty appointments and evaluation 

Please consult the Faculty Handbook Chapters 3 and 5 on term faculty appointment and evaluation.  

Updated September 2017